Typical definition of the attendance software in the factories goes like this: it allows employees to clock in and out electronically, using a computer, smartphone, or other device. It can also be used to track breaks and overtime, and to generate reports on attendance and productivity.
Let us pinpoint three critical areas which require a strict overwatch, especially in the manufacturing type of organizations where suitable HR technology can be a great servant.
1 Employee Absenteeism
Absences have its place and are natural part of the work life. However, for HR departments and shift managers good overview and understanding of absence schedules and patterns are crucial. Underlying causes of absenteeism need to be identified, an attendance policy must be in place, and it must be clearly communicated to each employee. To encourage good attendance, offering incentives or rewards for good attendance can encourage desired work discipline. When an employee has a pattern of absenteeism, addressing the issue promptly may stop an avalanche of bad work habits or toxic work environment. Time and attendance software with AI can reveal patterns of absenteeism, so considering an investment in new HR technology may pay back quickly in form of reduced fluctuations.
2 Idle Time on the Shifts
Idle time, or time when employees are not actively working or engaging in productive activities, can be a problem in any workplace, including manufacturing and factories. It takes attention and analysis to identify what is causing employees to be idle, such as a lack of work, equipment downtime, or bottlenecks in the production process. Best practice suggests to encourage employees to identify and suggest ways to reduce idle time and improve efficiency. Some HR software has modules with real time attendance for every single production line. The production effectiveness is monitored constantly, and the shift managers can act promptly to balance out any understaffed or overstaffed lines.
3 Skills Certificates
Certain tasks cannot be performed without valid skills and qualifications certificates. It is too late to check workers’ qualifications of the day when they are scheduled to work on the production line or in the warehouse. Choosing Core HR database with adjustable fields on the Employee Card allows listing their necessary Skills requirements and expirations dates with notifications for an update.
If you are HRIS or Shift Manager in the warehouse, factory, or logistics centre, you will like what Matt, Manager at the Great Factory, has to say. In these two videos, you will find out 'Why does he love our XperienceHR software.'
