The eleventh entry in the Focus on Flapps blog series breaks down the workweek feature in Flapps.
The feature allows you to set up your company workweek in terms of the daily hours that you require to be logged. You can also set up numerous workweeks, so for example, you can set the hours to reflect a part-time schedule or a three quarter time schedule that will run alongside the standard full-time working week.
The workweek feature comes with several options designed to give you plenty of possibilities that allow you to set up your workweek with different variations and this is what we will focus on in this blog.
You can set up this by using the workweek feature (More -> Configuration and scroll across till you find it) or you can edit the workweek settings for selected employees via the employee settings section.
Setting it up is straightforward and easy. To set up a new workweek you need to click on the large plus sign and then select the first option, Define New Workweek. Once you have done this you will be brought to section that you will need to edit.
You can label this whatever you want, generally companies enter full-time, part-time or perhaps a specific workweek for a certain employee. You then need to enter the daily duration in the boxes beside the days of the week. For example, putting eight hours into each day will result in 40 hours at the end of the week.
The other options to fill in will depend on how your company is set-up but it is a straightforward thing to do. Once you are happy with the details you have entered just hit the save button.
The other two options open to you are via the large plus sign and these are Export Workweek Calendar and Import Workweek Calendar. These allow you to create excel sheets containing company information that you can edit to suit what you need. It works in the same way as the Import Employees and Employee Export feature.
The workweek screen also has a table displaying the active workweek or workweeks that you are using. It contains a total breakdown of all the information contained in the workweek. The table also contains green arrows that allow you to move different workweeks up and down.
The other option to draw your attention to is the edit pencil that allows you to altar the details of the workweek that you are working on.
One final thing to bring to your attention is the ability you have to change the workweek settings for individual employees via the Employee Settings section. This is a useful resource as it allows you to put certain employees onto a specific workweek schedule. You can also set the start date for this new workweek setting so it is reflected in all reports.
From this section you will also see that there is a box to the right of the screen entitled + Assign New Workweek. Clicking on this also allows you to set the date for the new workweek schedule but you will also be able to select Termination of Employment from the workweek pattern. Once an employee has left your company you need to set their workweek to this (if you have not unchecked the active box in employee setting) so the data is recorded in reports for the year but they will no longer show up in the payroll reports once they have left.
The workweek function is an important tool to use and you will be surprised by the ease and speed in which it can be set up. Getting it set up is an incredibly important tool for a smooth time tracking experience.