Subscription pricing scoped to your organisation
XperienceHR is licensed as a subscription per user per month. You select the modules you need, and enterprise and multi-country deployments are priced in a tailored proposal that reflects your headcount, countries and integrations.
Choose the modules you need
All modules run on one platform with one record per employee, so you can start with one and add the others later without changing system.
Attendance
Working-time capture and attendance control for office, field and shop-floor teams.
- NFC and RFID time clocks and terminals
- Web and mobile clock-in, with optional geofencing
- Work calendars and shift patterns
- Shift planning and scheduling
- Skills and certificate tracking
- Monthly employee feedback
Time Tracking
Project and activity time for client billing, costing and resource planning.
- Clients, projects, activities and tasks
- Daily, weekly and monthly timesheets
- Employee groups and project rates
- Billable and non-billable hours
- Expense tracking
- Time tracking in the mobile app
Absence Management
Leave and absence management across countries, ready for payroll.
- Public-holiday calendars per country
- Absence types, entitlements and rules
- Team calendar and availability
- Approvals on web and mobile
- Notifications
- Payroll exports and API integrations
Prices are per user per month and exclude VAT. The payroll engine and XP-Hub integrations are scoped as part of your proposal.
Enterprise and multi-country deployments
For organisations operating across several countries, legal entities or large workforces, we prepare a proposal based on your scope rather than a list price. It covers:
- the modules and number of users in scope
- the countries, legal entities and pay groups to be configured
- integrations with your HR system of record and payroll providers through XP-Hub
- time clocks and terminals, where required
- implementation, data migration and training
- the service levels agreed in your contract
Included in every subscription
Hosting, maintenance and updates
XperienceHR is delivered as software as a service. Hosting, maintenance and updates are included, every customer runs on the current version, and nothing is installed on your infrastructure.
Security and data protection
Information security certified to ISO 27001, GDPR-compliant data processing and a complete audit trail of every entry, approval and change.
Customer support
Our team supports you from implementation through day-to-day operation, including during your evaluation.
How billing works
| Topic | Terms |
|---|---|
| Pricing model | Per user per month, by module. All prices exclude VAT. |
| Subscription term | 12 months, invoiced annually in advance. |
| User reconciliation | User numbers are reconciled once a year, so invoicing follows your actual headcount. |
| Implementation | A one-time fee scoped to your countries, rules and integrations. When several modules are implemented together, the fee applies once. |
| Time to go-live | A first country typically goes live within six to eight weeks, depending on the complexity of your rules and integrations. |
| Deployment | Software as a service. No licences to purchase and no installation on your servers. |
Frequently asked questions about pricing
XperienceHR is subscription software delivered as a service. There are no licences to purchase and no software to install or maintain on your servers. Hosting, maintenance and updates are included in the subscription.
Subscriptions run for 12 months and are invoiced annually in advance. User numbers are reconciled once a year, so invoicing follows your actual headcount.
Implementation is a one-time fee scoped to your countries, rules and integrations. If you implement several modules together, the fee applies once. A first country typically goes live within six to eight weeks.
Through a tailored proposal based on the modules, users, countries, legal entities and integrations in scope. Share your scope with us and we will prepare one.
Yes. In a 30-minute demo we walk through your own scenario, and a 14-day trial account is available for hands-on evaluation. Our team supports you throughout.
No. All prices are shown excluding VAT.
Get a proposal for your organisation
Share your countries, headcount and systems, and we will prepare a proposal and a demo built around your scenario.
Prefer to write first? info@xperiencehr.com · +421 915 890 309 · USA +1 646 926 0897