Partner model for payroll providers and bureaus
Payroll providers and bureaus depend on time data they do not control. XperienceHR is a time and attendance system that sits in front of the provider’s payroll engine and delivers approved units on its pay codes. Three partner models define who configures and supports the client. The provider keeps payroll calculation and the client relationship for payroll.
Workday, SAP and ADP integrations · Payroll integration via XP-Hub · 15 years powering global payroll
Division of responsibility
| Task | XperienceHR | Payroll provider |
|---|---|---|
| Recording working time and absence | Yes | No |
| Applying country rules and collective agreements to time | Yes | No |
| Manager approval and validation | Yes | No |
| Pay code mapping | Configured together | Owns the pay code catalogue |
| Gross-to-net calculation and payment | No | Yes |
| Statutory payroll reporting | No | Yes |
Partner models compared
| Model | How it works | Configuration | Support |
|---|---|---|---|
| Referral | The provider introduces the client and XperienceHR runs the implementation | XperienceHR | XperienceHR |
| Reseller / bundled | The provider offers XperienceHR as part of its payroll service | XperienceHR | Payroll provider (first line); XperienceHR (second line) |
| Embedded | The provider configures XperienceHR for its clients | Payroll provider, with XperienceHR support | Payroll provider (first line); XperienceHR (second line) |
The model is agreed with each provider individually. Partner remuneration is agreed in the partnership conversation and is not published.
The data contract between the two systems
One file per payroll run
Approved units are delivered per payroll run, including overtime runs, the main run and off-cycle runs. A separate working-days file supports basic-salary proration.
Reconciliation before delivery
A pre-delivery reconciliation can block delivery when figures do not match. Validation rules act as hard stops or warnings before managers approve.
Frozen periods
Delivered periods are frozen. Later changes are sent as delta entries with audit, so the provider processes only the difference.
Transport and format
XP-Hub delivers by REST API with OAuth, batch file over SFTP or middleware, with schema validation and monitoring. XP-Hub connects any payroll or HR system in both directions, in any format (JSON, SFTP, REST API). API documentation is provided during implementation.
Bringing a payroll client onto XperienceHR
1. Agree the model: referral, reseller / bundled or embedded, per client or for the whole portfolio.
2. Map pay codes: the provider’s pay code catalogue is mapped once and reused for further clients on XperienceHR.
3. Configure the client: countries, legal entities, calendars and overtime logic are configured and effective-dated.
4. Reconcile: a first client country runs alongside the existing input process until the outputs match.
Why the provider's position is protected
XperienceHR does not run gross-to-net payroll and does not pay employees. The client’s payroll stays with the provider. The provider earns recurring partner remuneration for each client, receives complete, approved inputs at cut-off, and reuses one pay code mapping across its XperienceHR clients.
Security information for provider clients
XperienceHR is ISO 27001 certified, with SAML single sign-on, role-based access, TLS and AES encryption and a full audit trail. Documentation for client security reviews and a data processing agreement (DPA) are available on request.
Frequently asked questions from payroll providers
Referral, reseller / bundled and embedded. The commercial model is agreed individually with each provider.
No. XperienceHR prepares approved units on the provider’s pay codes. The provider calculates gross and net pay.
Yes. XP-Hub is one integration layer for multiple payroll endpoints, so a mapping can be set up once and reused.
XP-Hub connects any payroll or HR system in both directions, in any format (JSON, SFTP, REST API), with the mapping set to each system’s pay codes.
No. Commercial terms are agreed in the partnership conversation for each provider.
Partnership enquiries
Enquiries cover the payroll engine in use, the countries served and the preferred partner model. The response includes a pay code mapping outline for one client.
Contact: info@xperiencehr.com · +421 905 440 035 · USA +1 646 926 0897
Related: Partner programme and sample file · XP-Hub · Payroll engine · Payroll and HR BPO