One employee and organisation record for time, attendance and absence
Core HR holds the employee records, organisation structure, legal entities, cost centres and work calendars that every time and absence rule depends on. In most deployments this data is synchronised from your HR system through XP-Hub. Where no HR system is in place, it is maintained directly in XperienceHR.
Workday PECI and SAP SuccessFactors Employee Central via XP-Hub · Legal entities, cost centres and work calendars in one tenant · Effective-dated changes · ISO 27001 certified
The data every time and absence rule is evaluated against
Each working-time rule, absence entitlement and approval in XperienceHR is evaluated against the employee’s record: the legal entity that employs them, their organisational unit and cost centre, their manager, and the work calendar and public holidays that apply. Core HR keeps this context for all countries, legal entities, pay groups and sites in one tenant.
Changes are effective-dated. A site transfer, for example, applies from the transfer date, while earlier days keep the settings that were valid at the time. Approved time and absence then move to the payroll engine, which prepares payroll inputs on your provider’s pay codes.
Employee records that time and absence rules can rely on
Records and identifiers
Each employee record carries the identifiers used by your HR system and payroll provider, together with the employee’s status, so every timesheet and absence balance is matched to the same person in each system.
Custom fields
Attributes specific to your organisation, such as a contract type or a local employee grouping, are added as custom fields and agreed with our team during implementation.
Manager relationships
Each employee is linked to a manager. Timesheet and absence approvals follow these relationships and the organisation chart, and approval can be delegated within the system.
Organisation chart, legal entities and cost centres
The structure in XperienceHR mirrors how your organisation is set up, from the group down to each team.
Organisation chart
Hierarchical organisational units, arranged by drag and drop. Approvals and managers’ data access follow the chart.
Legal entities
Each legal entity holds its own entity-specific data, while data common to the group is shared across entities. Managers of cross-border teams switch between legal entities in the application, within their role-based access.
Cost centres
Cost centres are maintained centrally and assigned to employees, giving reports and exports a consistent costing reference.
Work calendars, public holidays and languages per country
Work calendars
Flexible and fixed work calendars, specific to each country and its labour law. The calendar sets the planned working days and hours against which attendance and absence are measured.
Public holidays
Public-holiday calendars are held per country, so absence requests and day counts take each country’s holidays into account.
Countries and languages
Countries and their languages are maintained in Core HR. Country settings determine which absence types and working-time rules apply to each employee.
Moves between sites and legal entities
Employees change sites, teams and employing entities within a group. In XperienceHR a site transfer applies from the transfer date, and a backdated move splits the timesheet so that each site approves only its own days. Employees can also be migrated between legal entities within the tenant, so a move between group companies is handled in the same system.
Periods already delivered to payroll stay frozen. If a later change affects a delivered period, the payroll engine sends the difference as a delta entry, and every change to a time record is logged in the audit trail with user and timestamp.
Synchronised from your HR system, or maintained in XperienceHR
With an HR system of record
Where Workday, SAP SuccessFactors or another HRIS holds employee data, XP-Hub synchronises it into XperienceHR: Workday through PECI, SAP SuccessFactors through Employee Central, and other systems through the REST API with OAuth 2.0 or SFTP with SSH keys. The HR system stays the source of truth for people data, and XperienceHR adds time, attendance and absence.
Without an HR system
Where no HRIS is in place, employee and organisation data is maintained directly in XperienceHR, in the same structure. Initial data is loaded with import templates for employees, work calendars and opening absence balances.
Frequently asked questions about Core HR
Where Workday, SAP SuccessFactors or another HR system is in place, it remains the system of record and XP-Hub synchronises employee and organisation data into XperienceHR. Core HR holds the data that time, attendance and absence rules need. Where no HR system exists, the same data is maintained directly in XperienceHR.
Through XP-Hub. Workday data arrives through PECI, and SAP SuccessFactors data is taken from Employee Central. Other HR systems connect through the REST API with OAuth 2.0 or through SFTP with SSH-key authentication.
Yes. One tenant holds all countries, legal entities, pay groups and sites. Each legal entity has its own entity-specific data alongside data shared across the group, and rules are configured per country, legal entity, department and employee group.
A site transfer applies from the transfer date, and a backdated move splits the timesheet so each site approves only its own days. Employees can also be migrated between legal entities within the tenant.
Yes. Custom fields for attributes your organisation needs are agreed with our team during implementation.
Review your employee and organisation data model with our team
In 30 minutes we map your HR system, legal entities, organisation structure and work calendars, and show how employee data reaches time, attendance and absence through XP-Hub.
Prefer to write first? info@xperiencehr.com · +421 905 440 035 · USA +1 646 926 0897