A monthly check-in between employee and manager, built into the timesheet
XperienceHR adds a short feedback step to the monthly timesheet. Employee and manager exchange brief feedback on the month as part of submission and approval, and the exchange is recorded with the approved month. There is no separate tool to roll out.
Part of the monthly timesheet · Recorded with the approved month · No separate tool · ISO 27001 certified
Feedback at the moment the month is reviewed
Most organisations already have one monthly moment when employee and manager look at the same record: the timesheet approval. XperienceHR uses that moment for a structured check-in. The employee adds brief feedback on the month, the manager responds as part of approval, and both comments stay with that month’s timesheet.
Because the check-in sits inside a step that employees and managers already complete, it needs no separate application or survey. It works in the same way for employees on site, in the office or working remotely.
The monthly cycle, step by step
| Step | What happens | Who acts |
|---|---|---|
| 1. Time recorded | Hours and project time are recorded during the month as usual. | Employee |
| 2. Submission with feedback | At month-end the employee completes the timesheet and adds brief feedback on the month, for example on workload, results or points to discuss. | Employee |
| 3. Review and response | The manager reviews the hours and the employee’s feedback together, adds their own feedback and approves the month. If something needs correcting, the timesheet can be reopened first. | Manager |
| 4. Month closed | HR closes the month. The feedback remains recorded with the approved timesheet. | HR |
Illustrative flow. The approval chain, including an optional project-manager step, is configured for your organisation.
Why the check-in belongs in the timesheet
One place, one step
Employees and managers give feedback on the screen they already use for the monthly timesheet. There is no additional tool to introduce or learn.
Specific to the month
Feedback refers to a defined month and the work recorded in it, which keeps the exchange concrete and regular.
A written record over time
Each month’s exchange stays with that month’s approved timesheet, so earlier feedback can be reviewed before a quarterly or annual one-to-one.
A regular check-in alongside your performance process
Monthly feedback is a short exchange between an employee and their manager. Objectives, appraisals and formal performance reviews stay in your existing HR or performance process, and the monthly record gives both sides a written reference when those conversations take place.
The feedback step is part of XperienceHR Time Tracking, alongside daily, weekly and monthly timesheets, the approval workflow, timesheet locking and reports.
Frequently asked questions about employee feedback
No. It is part of the monthly timesheet in XperienceHR. Employees and managers give feedback where they already complete and approve the month, so there is nothing separate to install or sign in to.
Once a month, during the timesheet cycle. The employee adds feedback when completing the month, and the manager responds as part of approval. The month then follows your approval chain to HR close.
It is a brief monthly check-in. Objectives, appraisals and formal reviews remain in your existing performance process, and the monthly feedback can serve as a written reference for those conversations.
See the monthly timesheet cycle in a demo
In 30 minutes we walk through the monthly timesheet, from time entry and employee feedback to manager approval and HR close, set up for your approval chain.
Prefer to write first? info@xperiencehr.com · +421 915 890 309 · USA +1 646 926 0897